daily operations

A Day in the Life of FAC’s Director of Finance, Whitney

The staff is taking over Facebook this week. Here’s what Whitney’s Tuesday looks like. Check out FAC’s Facebook to follow along!
4-8-2014 // 9:43 am

Good morning! My name is Whitney and I am the Director of Finance. I take care of all the financial aspects of FAC, which include paying bills, payroll, deposits and grant reimbursement requests. I’m also currently managing our thrift store, Second Chance Thrift Store, in addition to taking care of all building and IT problems.

My day started off by walking in the door at 8 am and checking in with our Shelter Manager Janice and Executive Director Kathy. I have two desk reviews due this week for two of our larger grants. I am working on pulling selected bills, timesheets, payroll records, and cleared checks to send back to the grantor. They will make sure everything was documented correctly and no corrections are needed.
Once I have pulled my documentation I will see if there are any bills to be entered and taken care of this morning since I will be at the thrift store for part of the day.

12:02 pm

I’m working on the month end closing entries for March. Next I’ll review the expenses for the month and make sure all bills are entered. I do this every month to make sure we are in line with the budget.

2:17 pm

Now I’m headed to the thrift store to check in and make sure everything is going smoothly. I’ll work on their deposit from the weekend so we can get the money in the bank quickly. We had a busy day Saturday, but the deposits won’t take too long. In any free moment I will continue to work on grant reimbursements and reports, so that everything is in order and verified.

4:30 pm

The last thing I’ll do today will get me out of the office – I do the weekly maintenance check on our KaBOOM! playground in order to maintain a safe play environment for our kid clients. Sometimes I test out the slide for myself, just to make sure it’s still as fun as it looks!
Thanks for following along! – Whitney

A Day in the Life of FAC’s Shelter Manager, Janice

The staff is taking over Facebook this week. Here’s what Janice’s Monday looks like. Check out FAC’s Facebook to follow along!
4-7-2014 // 9:38 am

My name is Janice and I’m the Shelter Manager. This morning starting at 6 am we served breakfast for 50 clients. Their meal consisted of blueberry pancakes, orange juice, bagels and cream cheese and sliced peaches. After breakfast, our next task is to get the children on the school buses.

Between the hours of 8 and 9 am, I placed the Capital Area food bank order, completed shelter inventory for our website, packed lunches for clients and completed client room check.

11:11 am

I just finished up house laundry and am sorting and putting up our weekly Crestview Church of Christ food donation. Crestview has been donating weekly to the shelter at least since I started in 1995.

Next I’ll clean up the dining room and get lunch ready. On the menu today: hot links and the fixings, french fries and apple sauce. I usually serve lunch from 12-1. Throughout the day, I also help out clients with various needs and am continually prepping for the upcoming meal.

2:00 pm

After lunch, I clean up the dining room, make sure the food is tagged and that dinner is prepped and everything is ready to go for the afternoon resident advocate (R.A.).

During the day, I continually do peer counseling, simple case management and ultimately try to meet our clients’ basic everyday needs. This can be anything from helping to fill out forms and faxing papers to cleaning up messes and monitoring prescriptions. I also help out when needed with various other responsibilities such as feeding the cats, Churchill and Power, making a chore list for the clients and planning the week’s meals.

Thanks for following along. – Janice